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Document Management
Overview
PeoplePoint’s Document Manager provides a cost-effective web-based solution for securely storing and sharing company business documentation.
Permission levels allow read-write or write only access to document archives, making this a flexible and versatile document control system for distribution and maintenance of all electronic material.
Powerful search facilities combined with version control and user tracking ensure that Document Manager will become an essential tool for optimising document flow within any organisation.
Document Manager features
- Secure, permission controlled access to document archives
- Powerful online document storage search tool
- Automated version control
- Document access tracking
- Full document history with access to previous versions
- Access to author and creation date information
- Supports a wide variety of file formats
Document Manager benefits
- Maintains confidentiality and ensures security of all electronic documentation
- Efficient and accessible search and retrieval systems save staff time
- Enables quality management by requesting document approval prior to publication
- Keep track of which versions of documents have been accessed and who has looked at them
Examples of Document Manager in use
Secure document
storage
Document Manager provides a safe and secure
system for hierarchically storing all current and previous versions
of documents.
Document sharing and
tracking
A document’s owner can specify which individuals or groups of
individuals have access to it and those who have permission to
amend it. A complete history of all access to the document, along
with dates of any amendments, is stored by the system.
Quality
control
Authorisation can be requested before a
document’s publication. This is particularly useful when
distributing important documents such as Health and Safety or Terms
and Conditions etc.
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